Navigating California's SB 553 Workplace Violence Prevention requirements can be complex. Primis Global introduces PIRT (Primis Incident Reporting Tool) – a cornerstone of our comprehensive compliance solution, designed to streamline incident reporting, ensure adherence to legal mandates, and foster a safer work environment. PIRT leverages cutting-edge AI technology to simplify the reporting process for employees and provide HR teams with powerful tools for management and analysis.

Meet SB 553 Reporting Mandates Effortlessly

PIRT is specifically built to address the stringent reporting and record-keeping requirements of California Labor Code Section 6401.9 (SB 553). Our system helps you: 

• Maintain Compliant Violent Incident Logs: Automatically generate and maintain logs detailing required information like date, time, location, incident description, perpetrator classification, and actions taken, while ensuring personal identifiers are excluded.   
• Ensure Proper Record Retention: Securely archive incident logs and related records for the mandated five-year period.   
• Facilitate Employee Access: Provide employees with access to log information as required by law, efficiently managed through the HR system.   
• Support Anonymous Reporting: Offer multiple channels for employees to report incidents or hazards without fear of reprisal, a key requirement of SB 553.   

Key Features of the PIRT System

• AI-Powered Process Flow: Our intelligent system analyzes reports, helps ensure completeness, flags urgent incidents for immediate attention, and assists in routing reports to the appropriate personnel.   
• Multi-Channel Accessibility: Employees can submit reports easily and conveniently via a dedicated secure website, a user-friendly mobile app (iOS & Android), or a 24/7 toll-free phone number.   
• Secure Anonymous Reporting with Status Check: Employees reporting anonymously receive a unique, confidential reference code upon submission. They can use this code later on a dedicated portal page to check the status of their report (e.g., "Received," "Under Review," "Closed") without compromising their anonymity.   
• Dedicated HR Master System: A secure dashboard provides HR and management with tools to review incidents, document investigations, track corrective actions, manage employee access requests, and oversee the entire reporting lifecycle.   
• Optional Real-Time Alerts: Configure the system to send instant push notifications to designated managers or security personnel for high-risk incidents, enabling faster response times.   
• Potential for Trend Insights: Leverage anonymized data analysis (optional) to identify patterns or potential risk areas, allowing for proactive safety measures.   

How PIRT Works

1. Employee Reporting: An employee witnesses or experiences an incident or identifies a hazard. They access PIRT through the website, mobile app, or 800 number. They can choose to report anonymously and are guided through providing the necessary details. If anonymous, they receive a unique code to track status.   
2. AI Processing & Logging: The system receives the report, uses AI to help categorize and flag it, automatically populates the SB 553 compliant violent incident log, and routes alerts if necessary.   
3. HR Review & Management: HR personnel access the secure dashboard to review the report, conduct investigations, document actions, and manage the case through to resolution.   

An Integral Part of Your Complete WVPP Solution

PIRT is a powerful tool on its own, but it integrates seamlessly with Primis Global's full suite of SB 553 compliance services. We offer a "one-stop-shop" approach that includes: 

• Expert Employee & HR Training: In-classroom sessions covering de-escalation, hazard recognition, and reporting procedures.
• Thorough Workplace Environment Assessments: Identifying and providing actionable recommendations to correct physical and procedural hazards in your specific work environment.

Ready to Enhance Workplace Safety and Ensure SB 553 Compliance?

Stop managing compliance with spreadsheets and manual logs. Embrace the efficiency and security of PIRT. Contact Primis Global today to schedule a demo and learn how our AI-powered reporting tool and comprehensive WVPP services can protect your employees and your business.